Privacy Policy

Last updated: Apr 2, 2024

Hello! Welcome to Samay. Here's how we protect your data and respect your privacy.

Our role in your privacy

If you are creating a poll on Samay or voting on a poll, or just visiting our website, this policy applies to you.

Your responsibilities

  • Read this Privacy Policy.
  • Do not impersonate anyone else on polls.
  • By submitting your availability information for an event, you confirm that you have the right to authorise us to process it on your behalf in accordance with this Privacy Policy.

What data we collect

Information about events and your availability for those events which you enter in a poll.

How and why we use your data

Data protection law means that we can only use your data for certain reasons and where we have a legal basis to do so. We use the data solely to ensure the functionality of Samay — which is to help you quickly find the best time for meetings.

Your rights

  • You have the right to not provide us with event or personal availability information. If you choose to do this, you can continue browse this website's pages, but you won't be able to create polls or vote on polls.
  • You have the right to turn off cookies in your browser by changing its settings. You can block cookies by activating a setting on your browser allowing you to refuse cookies. You can also delete cookies through your browser settings. If you turn off cookies, you can continue to use the website and browse its pages, but Samay's user experience would deteriorate.
  • You have the right to access information we hold about you. We will provide you with the information within one month of your request, unless doing so would adversely affect the rights and freedoms of other (e.g. another person's personal or event details). We'll tell you if we can't meet your request for that reason.
  • You have the right to make us correct any inaccurate personal data about you.
  • You have the right to be 'forgotten' by us. You can do this by deleting the polls you created.
  • You have the right to lodge a complaint regarding our use of your data. But please tell us first, so we have a chance to address your concerns.

Where do we store the data?

We use MongoDB's Atlas cloud database service to store all the events and your availability information.

How long do we store your data?

We will keep your polls indefinitely. You have the option to delete your polls from the recent polls page.


We use cookies. Unless you adjust your browser settings to refuse cookies, we will issue cookies when you interact with Samay. These are 'persistent' cookies which do not delete themselves and help us recognise you when you return so we can help you manage your polls without asking you to create an account.

How can I block cookies?

You can block cookies by activating a setting on your browser allowing you to refuse the setting of cookies. You can also delete cookies through your browser settings. If you use your browser settings to disable, reject, or block cookies (including essential cookies), certain parts of our website's user experience would deteriorate.

Children's privacy

We do not address anyone under the age of 13. Personally identifiable information is not knowingly collected from children under 13. If discovered that a child under 13 has provided us with personal information, such information will be immediately deleted from the servers. If you are a parent or guardian and you are aware that your child has provided us with personal information, please contact us using the details below so that this information can be removed.

Changes to this privacy policy

This privacy policy may be updated from time to time. Thus, you are advised to review this page periodically for any changes.

Contact us

If you have any questions or suggestions about this Privacy Policy, do not hesitate to contact us at

This privacy notice is based on an open-sourced design from Juro and Stefania Passera - get your own free privacy policy template.